THE MIA 2025 AWARDS TERMS AND CONDITIONS

These terms and conditions shall apply to all orders forsponsorship, product entries and admission tickets related to The MIA Awards.

1. Placing an Order

1.1 The Customer wishes to contract with the Company in relationto the MIA Awards and the Company accepts the Customers order subject to theseterms and conditions.

1.2 All orders relating to the MIA Awards are accepted bythe Company subject to these terms and conditions which shallapply to the exclusion of all other terms and conditions (including anywhich the Customer purports to apply under any purchase order, confirmation oforder or other document).

1.3 Unless agreed otherwise in writing, no order placed bythe Customer shall be deemed accepted by the Company until the Company’s OrderConfirmation Form is issued.

2. Customer’s Warranties and Indemnity

2.1 The Customer warrants, represents and undertakes to theCompany that:

2.1.1 the Customers Materials do not, and will not,contravene any Act of Parliament, law of the European Union, rule of anystatutorily recognised regulatory authority or any other relevant legislation.The Customer warrants that the use of the Customers Materials by the Companywill not in any way infringe any other party’s copyright, trademark or otherproprietary rights or breach any contract or otherwise expose the Company tothe risk of any proceedings whatsoever.

2.1.2 the Customers Materials are legal, decent, honest andtruthful and do not infringe the British Code of Advertising Practice or anyother relevant Standards Authority code.

2.1.3 where it is acting as an agency the Customer isauthorised to order/deliver the Customer Materials. Further, the Customeracknowledges that it is contracting with the Company as principal notwithstandingthat the Customer may be acting directly or indirectly for a third-partycompany or organisation or in any other representative capacity.

2.1.4 Tickets issued to the Customer will only be used byCustomer’s staff, clients and invited guests. The Customer will not offer orattempt to resell or auction tickets issued for the MIA Awards.

2.2 In relation to Customer Materials to be used in digitalmedia the Customer will, without exception, provide mobile ad creative formatsfor all campaigns as detailed on the Order Confirmation form. The Customershall ensure that any such Customer Materials supplied or provided to theCompany:

2.2.1 are entirely free from any viruses, malware or similarsoftware and shall not include or contain links or references to any websitewhich is not secure or protected or which may cause damage or loss to theCompany or any third party; and

2.2.2 shall be compatible with all commonly used desk top , tablet or mobile phone devices and in the case oftablet or mobile phone devices shall be compliant with both iOS and Android operating systems.

2.3 The Customer agrees to indemnify and keep indemnifiedthe Company against any and all actions, proceedings, claims, demands, damagesand costs (including legal costs on a full indemnity basis) and any other lossor liability arising directly or indirectly from breach by the Customer of anyof the Customer’s warranties or of any other obligation of the Customer whetherunder these terms and conditions or implied by law.

3. Event Programme and Venue

3.1 The Company has full control over the MIA Award’sprogramme, schedule, running order, presenters, hospitality, ticketing andseating plans including any changes to the dates, the Event name and the venueand reserves the exclusive right to change at its sole discretion the same.

3.2 The Customer acknowledges that access to the venue andany activities at the venue for the MIA Awards may be subject to therequirements of the relevant public authorities and the procedures, rules andregulations of the venue owner in respect to health and safety, security andgeneral use of the venue.

3.3 The Company and the venue owner may exclude or removefrom the MIA Awards event any person(s) whose presence is undesirable in theirreasonable opinion, regardless of whether that person is an employee, agent,contractor, guest or invitee of the Customer. Specifically, but not limited to,any person(s) who:

3.3.1 bring any illegal drugs to the event or who are underthe influence of the same

3.3.2 are abusive, threatening, disruptive, intimidating orunruly to other guests or venue staff

3.3.3 do not have a bona fide reason to be at the MIAAwards.

3.4 The Company retains the right to charge the Customer forany costs associated to breaches of clause 3.3.

3.5 The Customer will notify the Company in writing not lessthan 10 working days before the event date if any of its employees, clients orinvited guest have any allergens or specific dietary requirements. Somerequests may incur an additional charge.

3.6 The Customer will notify the Company in writing not lessthan 10 working days before the event date if any of its employees, clients orinvited guest have any specific accessibility requirements that the Companyshould be aware of.

3.7 Customers can change the employees, clients or invitedguests providing that written notification is given to the Company not lessthan 10 working days before the event date.

3.8 Customers are expected to encourage their employees,clients or invited guests to show due respect during speeches and thepresentations of awards by not causing a disturbance or distraction to otherattendees or they will be removed from the venue.

3.9 Reception drinks and table wine, beer and soft drinkswill be provided. Any other drinks ordered by the Customers employees, clientsor invited guests must be paid for directly by them at the time of service.

4. Supplied Artwork

4.1 Any artwork and/or photographic materials submitted bythe Customer are submitted to and used by the Company entirely at the risk ofthe Customer or the organisation they are submitted from.

5. Late Supply of Customer Materials

5.1 If, following acceptance of an order by the Company, theCustomer’s instructions and/or Customer Materials are not received by the datespecified on the Order Confirmation Form, the Company reserves the right refuseacceptance of such instructions and/or Customer Materials.

5.2 The Company reserves the right to reasonably charge theCustomer where the Company’s suppliers are involved in additional productionwork owing to acts of the Customer or its representatives.

6. Cancellations

6.1 The company reserves the right to cancel or postpone theMIA Awards at any time and will provide the Customer with notice of the same assoon as is reasonably practicable. Where the Company changes the format, date,timing or content of the MIA Awards the Customer’s order will be delivered forthe MIA Awards as altered. There is no entitlement to a refund.

6.2 If the Company cancels the MIA Awards the Company shallprovide to the Customer a credit equal to the total sums paid by the Customerat the date of the cancellation notification minus the reasonable value of anyorder fulfilled prior to such date (calculated in good faith) which shall beapplied towards other services organised and/or provided by the Company.

7. Intellectual Property Rights

7.1 All intellectual property rights in the MIA Awards,content, logo, images and videos shall remain the exclusive property of theCompany.

7.2 All intellectual property rights in the Customer’s logo,brand and Customer Materials shall remain the exclusive property of theCustomer.

7.3 The Customer grants to the Company a non-exclusive,royalty free, worldwide licence to publish, reproduce and display the Customersbrand name(s), logo(s) and related content for the sole purpose of promotingthe MIA Awards. The Customer warrants that it has secured all necessary,licenses, permissions, clearances, consents, right, title, interest andintellectual property rights for this purpose.

7.4 The Company grants to the Customer a non-exclusive,non-assignable, non- sublicensable , royalty free,worldwide licence to publish, reproduce and display the MIA Awards logo for thesole purpose of promoting the Customers participation the MIA Awards. TheCustomer warrants that it will not use the MIA Awards logo for any otherpurpose. The Company warrants that it has secured all necessary, licenses,permissions, clearances, consents, right, title, interest, and intellectualproperty rights for this purpose.

7.5 Customers whose products are ”Shortlisted”,“Highly-commended” or “Winners” will have a non-exclusive, non-assignable, non- sublicensable , royalty free, worldwide licence use theCompany-supplied ”Shortlisted”, “Highly-commended” or “Winners” logos in theirpublicity and marketing but only for the product(s) that Won, were Shortlistedor were Highly-commended.

7.6 Any goodwill arising from the use by one party of theother party’s name or intellectual property rights shall accrue to that party.Company-supplied ”Shortlisted”, “Highly-commended” or “Winners” logos in theirpublicity and marketing but only for the product(s) that Won, were Shortlistedor were Highly-commended .

7.7 Any goodwill arising from the use by one party of theother party’s name or intellectual property rights shall accrue to that party.

8. Rates and Payment

8.1 Unless the Company agrees otherwise in writing:

8.1.1 The Fees for any Customer Materials will be as statedon the Order Confirmation Form.

8.1.2 Payment for each invoice issued is due immediately.Where the Company allows credit it will do so (unless it stipulates otherwise)for the period of 30 days following the date of invoice. The Customeracknowledges the costs to the Company of late payment of its invoices and accordinglyagrees to pay in respect of any late payment interest (accruing on a dailybasis) on the amount unpaid at the rate of 5 per cent above the current baserate of the National Westminster Bank plc from thedue date for payment, both after as well as before any judgement or order.

8.1.3 The Company reserves the right to charge the Customerfor any charges that arise as a result of using a third party for collection ofa debt.

9. The Company’s Rights in Customer Materials

9.1 The Company shall have perpetual royalty-free licence toreproduce at its sole discretion selected Customer Materials in any formatwhatsoever and wheresoever .

10. Liability

10.1 The Company shall not be liable for any loss or damagessuffered by the Customer as a result of any total or partial failure to run theMIA Awards in which any Customer Materials are scheduled to be included, or forany error, misprint or omission in the printing of any Customer Materialsprovided by the Company to the Customer.

10.2 The Company shall not be liable, under anycircumstances, for any loss of profit, loss of opportunity, loss of goodwill,consequential loss, loss of revenue and/or any other loss suffered by theCustomer and the Company’s maximum liability for any loss or damage directly orindirectly arising out of or in relation to the MIA Awards, whether incontract, tort or otherwise shall not exceed the totalsum actually paid by the Customer.

10.3 Nothing in these terms & conditions will limiteither party’s liability in respect to death or personal injury.

11. Term and Termination

11.1 A contract between the parties shall come into force onthe day the Order Confirmation Form is signed or the date the Customerotherwise indicates in writing its acceptance of its provisions.

11.2 Without prejudice to the Company’s other rights andremedies, the Company may terminate this contract by issuing written notice tothe Customer if:

11.2.1 the Customer does not make payment of the Fees to theCompany in accordance with the terms of the Order Confirmation Form; or

11.2.2 the Customer or a member of the Customers personnelis convicted of any criminal offence and so conducts itself/themselves in a waythat will bring the Company or the MIA Awards into disrepute.

11.3 Without prejudice to its other rights and remedies,either party may terminate this contract by issuing written notice to the otherparty if:

11.3.1 that other party ceases to carry on business, becomesinsolvent or, enters into or takes or is subject to any form of winding up,administration, receivership, liquidation, bankruptcy, arrangement withcreditors generally or any other insolvency procedure in respect of its assets,or suffers from enforcement of security or legal process or repossession or anysimilar event to any of the above in any jurisdiction; or

11.3.2 the other party is in breach of any materialprovision of these terms & conditions and, if the breach is capable ofremedy, fails to remedy the breach within 14 days after receiving noticespecifying details of the breach and requesting it to be remedied.

11.4 If the Customer or the Company terminates this contractunder this clause 11, the Customer shall be liable to pay to the Company theFees which are reasonably attributable to the contract which have beenperformed up to the date of termination (as reasonably determined by theCompany).

11.5 Termination or expiry of this contract will not affectthe rights or liabilities of either party accrued prior to termination orexpiry or any terms intended expressly or by implication to survive terminationor expiry.

13. Miscellaneous

13.1 These terms & conditions and all other expressterms of the contract between the Customer and the Company shall be governedand construed in accordance with the Laws of England and the Customer submitsto the jurisdiction of the English Courts.

13.2 The Company reserves the right to vary and not be boundby these terms & conditions if the MIA Awards cannot proceed due to theinstructions of an authorised government or public body in respect to exceptionalcircumstances such as, but not limited to acts of terrorism, natural disasteror disease pandemics.

13.3 Reference to an act or omission of the Customer shallinclude any act or omission of any relevant employee or agent of the Customer.

13.4 Reference to any gender shall include reference toother genders and reference to the singular shall include reference to theplural (and vice versa)

13.5 Reference to any Act of Parliament or Code of Practiceshall be deemed to include reference to such Act or Code as amended, updated,re-enacted or replaced from time to time.

Definitions

The following terms shall have the following meanings

“Company” shall mean Menopause in Aesthetics

“MIA Awards” shall be the annual gala dinner andawards ceremony owned and run by the Company and includes any associatedprogramme of activity

“Fees” shall be the monies payable by theCustomer to the Company and set out on the Order Confirmation Form.

“Order Confirmation Form” shall be the formattached to these terms and conditions which set outs the details of theCustomers order.

“Customer” shall mean the entity, company ororganisation purchasing tickets, entering products or providing sponsorship andany agency, representative or third-party organisation that represents the Customerfrom time to time.

“Customer Materials” shall include promotional,PR or advertising material supplied or provided to the Company by the Customeror on behalf of the Customer including but not limited to any displayadvertisement, imagery, video, content, promotional materials, promotionallists, attendee gifts or product samples.

“Tickets” shall mean the tickets issued by theCompany to the Customer allowing the Customers clients, employees and invitedguests to attend the MIA Awards

For more information about The MIA Awards 2025 or if youhave any queries about your entry or table booking, email harriet@sourcedassociates.co.uk .